Organization of Congresses in Spain and Portugal
360º integral agency. We are the extension of your company to create unique congresses, without complications and with a single interlocutor.
Integral agency for the organization of congresses.
A single interlocutor throughout the entire process
The extension of your company
Innovation and digitization at every stage
Congress organization services.
Planning and coordination
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Creative concept
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Technical Secretariat
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Agenda and speakers
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Master of Ceremonies
Design and production
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Graphic design
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Graphic production
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Decoration and scenery
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Goodies and merchandising
Technology and digitization
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Registration platform with QR system
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Event mobile application
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Audiovisual production
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Streaming / recording
Space and logistics
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Search for locations
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Catering
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Transfers and transportation
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Assembly and disassembly (assemblers, hostesses, staff)
Experiences and activities
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Team building activities and workshops
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Performances and shows
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VIP tickets to public shows
Travel and lodging
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Travel (flights, trains)
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Hotel reservations
Why choose Omnitel for your congress?
- Saving time and resources
- International experience in Spain and Portugal
- Innovation at the service of your event
- Total control without complications
How we organize your congress step by step.
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Initial analysis and briefing
The first step is to understand your objectives and the specific needs of your congress.
In an initial meeting we define the type of audience, the theme, the budget and the results you expect to achieve. This analysis allows us to create a solid base to design an event fully aligned with your corporate strategy.
Comprehensive planning and proposal
With the information gathered, we prepare a 360º proposal that includes location, creative concept, agenda, technical resources and complementary services.
We present you with a clear and detailed plan, designed to optimize time, costs and ensure that the whole process runs without surprises.
Coordination and technical production
Our team is in charge of coordinating each supplier and supervising the audiovisual, graphic and logistical production.
Thanks to the digitalization of processes (QR registration, event app, access control), we reduce errors and ensure smooth management. During this phase, you have a single contact person who centralizes everything.
Execution of the congress
On the day of the congress, our team is present at all times to supervise the set-up, manage speakers and attendees, coordinate the timing and resolve any unforeseen events.
Our goal is that you only have to focus on your guests and making the most of the networking opportunities.
Evaluation and success metrics
After the event, we prepare a results report with key data: number of attendees, participation in activities, attendee feedback, ROI and other relevant indicators. This analysis allows you to measure the real impact of the congress and set the basis for future editions.
Digitize your congress experience.
We integrate customized technology to make the management and experience of your congress smooth and memorable.
With our EventManager360 platform and customized app, you can:
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Manage registrations and accreditations with QR
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Send communications and notifications in real time
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Offer your attendees an app with an agenda, maps and exclusive content.
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Access to complete post-event metrics
Frequently asked questions about congress organization.
What does the congress organization service include?
Our congress organization service is comprehensive and adapts to the needs of each client.
It includes everything from initial planning and venue search, to audiovisual production, speaker management, attendee registration, decoration, catering and logistical coordination.
In addition, we offer digital solutions such as registration platforms with QR or customized apps for the event. In short, everything you need to make your congress a success with a single interlocutor.
Do you work throughout Spain and Portugal?
Yes, we organize congresses in any city in Spain and Portugal.
We have extensive experience in national and international events, adapting to the particularities of each destination. From Madrid, Barcelona or Valencia, to Lisbon, Porto and other cities, we act as your trusted local agency to coordinate every detail in both countries.
What is the difference between a congress and a convention?
A congress is usually focused on the dissemination of knowledge, with presentations, round tables and attendees linked to a specific sector.
On the other hand, a convention is more internally oriented: presenting results, motivating teams or launching new products.
At Omnitel we organize both formats, adapting production and services to the objectives of each client.
How far in advance should a congress be organized?
Ideally, planning should begin at least 6 to 12 months in advance, especially if the congress requires a large number of attendees, international speakers or the reservation of highly demanded venues.
However, thanks to our network of partners and the digitization of processes, we can also adapt to projects with shorter lead times.
Can you manage sponsors and exhibitors?
Yes, in addition to production and logistics, we take care of finding and coordinating sponsors and exhibitors for your congress.
We design sponsorship proposals, manage contracts and guarantee the visibility of each brand during the event. In this way, we maximize the economic return and increase the impact of the congress in your sector.
Shall we talk?